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2012-250 2012-250 Resolution Rejecting Bids and Authorizing the Solicitation of New Bids in Connection with the Challenger Little League Field Project At a regular meeting ofthe Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on September 10,2012. The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers Barbara Gutzler William H. Beale Vincent F. Bettina Ismay Czarniecki Michael Kuzmicz ABSENT: The following Resolution was introduced by Councilman Czarniecki and seconded by Councilman Kuzmicz. WHEREAS, Gregory W. Bolner, P.E., is the design engineer for the Wappinger Challenger Field for calendar year 2012; and WHEREAS, on behalf of the Town of Wappinger, Gregory W. Bolner, P.E. solicited bids for additional construction work at the Challenger Field located at the Robinson Lane Recreation Fields; and WHEREAS, all the bids that were received exceeded the available budget appropriations; and WHEREAS, the Town Board hereby wishes to reject all bids and to solicit bids for a reduced scope of work at the Challenger Field. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby rejects all bids received for work at the Challenger Field located at the Robinson Lane Recreation Complex which bids were opened on August 21, 2012. 3. The Town Board hereby authorizes Gregory W. Bolner, P.E. to produce a reduced scope of work for the Challenger Field and to advertise for bids for such reduced scope of work as set forth in the "ADVERTISEMENT FOR BIDS" attached as Exhibit "A" hereto. 4. The Town Board hereby directs the Town Clerk to post the "ADVERTISEMENT FOR BIDS" in the form annexed hereto as Exhibit "A" and to publish same in the Southern Dutchess News and the Poughkeepsie Journal as required by law, said publications to commence on or before September 19,2012 in furtherance of a bid opening on October 10,2012. The foregoing was put to a vote which resulted as follows: BARBARA GUTZLER, SUPERVISOR WILLIAM H. BEALE, COUNCILMAN VINCENT F. BETTINA, COUNCILMAN ISMA Y CZARNIECKI, COUNCILWOMAN MICHAEL KUZMICZ, COUNCILMAN Voting: Voting: Voting: Voting: Voting: AYE AYE AYE AYE AYE Dated: Wappingers Falls, New York 9/10/2012 The Resolution is hereby duly declared adopted. t~~ -CHRISTINE FULT , TOWN CLERK ADVERTISEMENT FOR BIDS The Town of Wappinger invites bids for the r'Robinson Lane Baseball FJeld" located in the Town of Wappinger. Dutchess County, New York. This project is funded in part by a Community Development Block Grant administered by the Dutchess County Department of Planning. Separate sealed bids will be received by the Town of Wappinger Town Clerk Office at the Town Hall located at 20 Middlebush Road, Wappingers Falls, NY 12590 untiI2:00Dm. (local time) October 10, 2012 at which time they will be publicly opened and read aloud. Bids received after that time will not be accepted . The Work of the project will be let for the following Contracts: Contract 1 Robinson Lane Baseball Field The Work of the project shall be completed within 60 days from the notice of award. Copies of the Bidding Documents will be available starting, September 19. 2012. at A Copy A Second, Inc., Route 82, Hopewell Junction, NY 12533, phone 845-2264153, upon deposit of Fifty Dollars ($50.00) per set (Drawings and Project Manual). Checks shall be made payable to the Town of Wappinger. Partial sets will not be distributed. A Bidder, upon 1) making the deposit required for the Bid Documents. 2) submitting a proposal accompanied by a certified check or other security in accordance with the requirements contained in the plans and specifications and public advertisement for bids, and 3} returning the plans and specifications used by such Bidder in good condition within thirty (3D) days following the award of the Contract, or rejection of the Bid. shall have returned to them the full amount of the deposit for one copy of the plans and specifications. Prospective bidders may request clarifications of the Bid Documents by contacting Greg Bolner, at (phone,f 845-567-2011 fax 845-567-9614). All requests for clarifications shall be submitted in writing on the'1 Clarification Form provided. '~\ Prospective bidders are strongly encouraged to attend a pre-bid conference for the Project conducted by< J the Greg Bolner on Friday September 28, 2012 at 9:00am at the Robinson Lane Baseball Complex':) located on Robinson Lane in the Town of Wappinger. Attention of the Bidder is particularly called to the Owner's sales tax exemption. the requirements as to conditions of employment to be observed, and the prevailing wage rates to be paid under the Contract. In addition, the Bidding Documents contain detailed requirements for the qualification of Bidders. These include, among other things. insurance requirements, financial statements, bank references, lists of lawsuits, arbitrations or other proceedings in which the Bidder has been named as a party, and a description of other projects of similar size and scope completed by the Bidder. Bids shall be prepared as set forth in "INSTRUCTIONS TO BIDDERS". enclosed in a sealed envelope bearing on its face the name and address of the Bidder and the title of the Work to which the bid enclosed relates. No Bidder may withdraw his bid within forty-five (45) days after the actual bid opening. The Owner reserves the right to waive any and all informalities in, or to reject, any or all bids. The Owner further reserves the right to disqualify Bidders for any material failure to comply with the "INSTRUCTIONS TO BIDDERS" and "SUPPLEMENTARY INSTRUCTIONS TO BIDDERS." BY ORDER OF THE TOWN BOARD: AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER END OF SECTION