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2013-01-07 RGMTown of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Reorganization Meeting townofwappinger.us Agenda — Christine Fulton 845-297-5771 Monday, January 7, 2013 7:30 PM Town Hall I. Call to Order II. Pledge of Allegiance III. Public Hearings Authorizing the Appropriation and Condemnation of Any and All Easements w• Necessary to for Extension Number 2 to the United Wappinger Water District Under the Eminent Domain Proceedings Law IV. Minutes Approval Monday, December 10, 2012 V. Public Portion VI. Resolutions 2013-1. Resolution Authorizing Payment for Acquisition of Easements in Connection with Construction of Water Main by United Wappinger Water District 2013-2. Resolution Authorizing Refund of Unused Escrow for Meg Tam Subdivision (Account 04-5093) 2013-3. Resolution Authorizing Attendance at the 2013 Association of Towns Annual Meeting VII. Procedural Resolutions 2013-4. Resolution Adopting the Rules of the Town Board 2013-5. Resolution Designating the Time and Place for Holding Town Board Meetings for the Calendar Year 2013 2013-6. Authorizing the Submission of the Supervisor's Annual Report to the State Comptroller 2013-7. Authorizing the Use of a Mechanical Check Signing Device 2013-8. Resolution Establishing Petty Cash Funds for Various Offices 2013-9. Resolution Designating Various Banks as the Official Depositories for the Town of Wappinger 2013-10. Resolution Designating Official Newspapers for the Town of Wappinger 2013-11. Resolution Establishing Paid Holidays 2013-12. Resolution Establishing Purchase and Procurement Procedures for the Town of Wappinger 2013-13. Resolution to Adjust Town of Wappinger Mileage Reimbursement Rates for 2013 2013-14. Resolution Authorizing a Blanket Undertaking Covering Officers, Clerks and Employees of the Town of Wappinger 2013-15. Resolution to Authorize the Town Supervisor, Town Highway Superintendent and Town Board to Execute the Agreement for the Expenditure of Highway Moneys VIII. Compensation Resolutions 2013-16. Resolution Employing Computer Services to the Town of Wappinger 2013-17. Resolution Employing Engineering and Stormwater Management Town of Wappinger Consultant Services 2013-18. Resolution Employing Planning Consultant Services to the Town of Wappinger 2013-19. Resolution Establishing Pay Scale for Part -Time Town Patrol Personnel 2013-20. Resolution Establishing Pay Scale for Seasonal Recreation Department Employees in the Town of Wappinger 2013-21. Establishing Remuneration for Water Meter Readers in the Town of Wappinger 2013-22. Resolution Establishing Salaries for Elected Officials in the Town of Wappinger 2013-23. Resolution Establishing the Pay Scale for Certain Employees of the Town of Wappinger Covered Under Union Contract Page I Printed 11312013 Reorganization Meeting Agenda January 7, 2013 2013-24. Resolution Establishing the Pay Scale for Certain Employees of the Town of Wappinger Highway Department 2013-25. Resolution Establishing Wages for Various Employees of the Town of Wappinger Not Covered Under Union Contract IX. Appointment Resolutions 2013-26. Resolution Appointing Chairperson of the Town of Wappinger Planning Board 2013-27. Resolution Appointing a Member to the Town of Wappinger Planning Board 2013-28. Resolution Confirming Appointment of Secretary to the Planning Board and Zoning Board of Appeals 2013-29. Resolution Appointing Chairperson of the Town of Wappinger Zoning Board of Appeals 2013-30. Resolution Re -Appointing Member to the Town of Wappinger Zoning Board of Appeals 2013-31. Resolution Appointing Town Historian of the Town of Wappinger 2013-32. Resolution Appointing Certified Public Accountants to Provide Various Accounting Services and to Audit the Accounts and Reports of the Town Supervisor, Town Clerk and Town Justices 2013-33. Resolution Appointing Confidential Personal Secretary to the Town Supervisor 2013-34. Resolution Appointing Deputy Town Clerk to the Town of Wappinger 2013-35. Resolution Acknowledging Appointment of Deputy Supervisor to the Town of Wappinger 2013-36. Resolution Appointing Dog Control Officer for the Town of Wappinger 2013-37. Resolution Appointing Liaison to the Town of Wappinger Recreation Committee X. Special Consideration XI. New Business XII. Adjournment Town of Wappinger Page 2 Printed 1/312013 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Reorganization Meeting townofwappinger.us Minutes — Christine Fulton 845-297-5771 Monday, January 7, 2013 7:30 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Barbara Gutzler Town of Wappinger Supervisor Present William Beale Town of Wappinger. Councilman Present Vincent Bettina Town of Wappinger Councilman Present Ismay Czarniecki Town of Wappinger Councilwoman Present Michael Kuzmicz Town of Wappinger Councilman Present II. Pledge of Allegiance III. Adoption of the agenda Motion To: add an executive session to the agenda RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz IV. Public Hearings Authorizing the Appropriation and Condemnation of Any and All Easements Necessary to for Extension Number 2 to the United Wappinger Water District Under the Eminent Domain Proceedings Law Town Clerk Offer for the record affidavits of posting and publications Town of Wappinger Page I Printed 111612013 +a TOWN BOARD= TOWN OF WAPPINGER DUTCHESS COUNTY: NEW YORK IN THE MATTER AFFIDAVIT OF OF POSTING NOTICE OF PUBLIC HEARING "FOR THE PURPOSE OF DETERMINING THE NEED FOR FILING A PETITION IN THE SUPREME COURT OF THE STATE OF NEW YORK IN AND FOR THE COUNTY OF DUTCHESS TO ACQUIRE CERTAIN NEEDED EASEMENTSTO CONSTRUCT •A WATER MAIN AND OTHER IMPROVEMENTS ASSOCIATED WITH EXTENSION NUMBER 2 TO THE UNITED WAPPINGER WATER DISTRICT." .1 STATE OF NEW YORK ) ss: COUNTY OF DUTCHESS) Christine Fulton, being duly sworn, deposes and says: That she is the duly elected, qualified and acting Town Clerk of the Town of Wappinger, County of Dutchess and State of New York. That on December 27, 2012, your deponent posted a copy of the "Notice of Public Hearing for the purpose of determining the need for filing a Petition in the Supreme Court of the State of New York in and for the County of Dutchess to acquire certain needed easements to construct a water main and other improvements associated with Extension Number 2 to the United Wappinger Water District", on the, signboard maintained by your deponent in her office in the Town Hall of the Town of Wappinger, 20 Middlebush Road, Wappingers Falls, Dutchess County, New York. Christine Fulton Town Clerk Town of Wappinger Sworn to before me a 27th day of December, 2012 NOME1 ERMANNts of Newyork19NO7chess Countys Janus 12, 2017 SOUTHERN DUTCHESS NEWS NORTHERN DUTCHESS NEWS 84 EAST MAIN STREET WAPPINGERS FALLS, NY 12590 Affidavit of Publication To: TOWN OF WAPPINGERS FALLS C/O TOWN CLERKS OFFICE 20 MIDDLEBUSH RD. WAPPINGER9 FALLS, NY 12590 Re: Legal notice #87962 State of NEW YORK SS: County of DUTCHESS ,I, CYNTHIA MCDONALD, being duly sworn, depose and say: that I am the Publisher's Representative of Southern Dutchess News, a weekly newspaper of general circulation published in WAPPINGERS FALLS, County of DUTCHESS, State of NEW YORK; and that a• notice, of which the annexed is a printed copy, was duly published in Southern Dutchess News once on 12/26/12. (�X7 Sworn to befor��lne this 26thh� ,day of December, 2012 U '-� ANCY YD KE Notary Public, State of NEW YORK No. 01HY6221990 Qualified in DUTCHESS County My commission expires on June 14, 2014 DE9. 7 2�,2 TOWN (= k,+�,�ik�)PINGER �ough�eepsie Journal Poughkeepsie, N.Y. AFFIDAVIT OF PUBLICATION State of New York County of Dutchess City of Poughkeepsie Rita Lombardi, of the City of Poughkeepsie, Dutchess County, New York, being duly sworn, says that at the several times hereinafter mentioned he/she was and still is the Principle Clerk of the Poughkeepsie Newspapers Division of Gannett Satellite Information Network, Inc., publisher of the Poughkeepsie Journal, a newspaper published every day in the year 2012 in the city of Poughkeepsie, Dutchess County, New York, and that the annexed Notice was duly published in the said newspaper for five insertions successively, in each week, commencing on the 26th day of Dec. in the year of 2012 and on the following dates thereafter, namely on: n-- 7'7 It nn I U VVINJ CLERK And ending on the 30th day of Dec. in the yea of 2012 , both days inclusive. 'StIbsepribed and sworn to before me this day n the year of 2012 1--t 1) Wary Public My commission expires qp ELIZABETH A. FARKAS NOTARY PUBLIC, State of New York No.01FA484479 Qualified in butches I Commission Expires izanronni7ntinn Meptine Minutes January 7, 2013 V. V11 Motion To: open the public hearing RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman 1 SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz A. public comment The first resident to speak was Mary Schmalz. She questioned the amount of land owners the easement would affect. Attorney to the Town Al Roberts explained the easements and the area effected by the proiect. He added this on one of the formalities required for eminent domain. RESULT: CLOSED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Minutes Approval Monday, December 10, 2012 Vote Record -Acceptance of Minutes for December 10 2012 7:30 PM ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman Yes/Aye_ No/Nay Abstain Absent Barbara Gutzler Voter Rl ❑ ❑ ❑ D Accepted William Beale Mover _ a ❑ ❑ ❑ ❑ Accepted as Amended Vincent Bettina Voter a ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Seconder a ❑ _ ❑ ❑ Michael Kuzmicz Voter a ❑ ❑ ❑ Public Portion Motion To: open the floor to the public RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz A. public comment Gary. Linstrom questioned resolution 2013-14. He thought the title was wrong. The next resident to speak was Mary Schmalz questioned the minutes regarding the rejected bids for mowing and trash removal. She questioned if the trash removal went out to bid. Then suggested the Town do what other parks do and have a "carry in carry out" policy, where the resident carries out what ever trash they carry in. Then the Town would not have to use dumpster's. Supervisor Gutzler stated that Councilman Bettina suggested the same policy during winter months but there hasn't been a decision made yet. Councilman Beale added that the fact that there is a concession stand at Robinson Lane there is a need for garbage cans. Ms. Schmalz then questioned what the "IT" stood for the in the bill packets. Supervisor Gutzler stated that it stood for Information Technology. Motion To: close the floor to the public RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz VII. Resolutions Supervisor Statement Supervisor Gutzler stated that in the past there has been a resolution appointing a Deputy Supervisor and that she has determined that the resolution is not needed. She stated that she did submit a letter to the Town Clerk as well as the news media that Vincent Bettina will be her Deputy Supervisor. She then thanked former Deputy Supervisor Helen Fuimarello for all her help and service. Town of Wappinger Page 2 Printed 1/16/2013 Reorganization Meeting Minutes laniiary 7 7012 RESOLUTION: 2013-1 Resolution Authorizing Payment for Acquisition of Easements in Connection with Construction of Water Main by United Wappinger Water District WHEREAS, the Town of Wappinger, by and on behalf of the United Wappinger Water District (UWWD), has entered into an Inter -Governmental Agreement (IGA) with the New York City Department of Environmental Protection (DEP) dated September 25, 2012 for the construction of a 12 inch water main from a point of connection with the UWWD water system on Old Hopewell Road and Route 9 to the DEP site located in the Hamlet of Chelsea, Town of Wappinger; and WHEREAS, the Town Board has formally authorized the extension of the UWWD to the DEP site located in the Hamlet of Chelsea, Town of Wappinger; and WHEREAS, the Engineer to the Town, Morris Associates Engineering Consultants, PLLC (Morris Associates), has designed the route of the pipe to the DEP site which route requires the acquisition of several easements; and WHEREAS, the Town Board has previously authorized the Town Supervisor, Barbara A. Gutzler, the Engineer to the Town, Morris Associates, and the Attorney to the Town, Albert P. Roberts, to acquire all required and necessary easements; and WHEREAS, terms have been negotiated for the acquisition of an easement from Ronald F. Plimley and Theresa M. Plimley (collectively "Plimley") and from Marlow G. Dunham and Tonya Z. Dunham (collectively "Dunham"); and WHEREAS, Plimley and Dunham have requested payment for the Grant of Easement, as required by New York State Eminent Domain Law; and WHEREAS, the requested payment from Plimley and Dunham are consistent with preliminary appraisals of the value of the easements prepared by McGrath & Company, Inc.; and WHEREAS, Plimley has executed the Grant of Easement, a copy of which is attached as Exhibit "1" and delivered same to the Attorney to the Town, Albert P. Roberts, to be held in escrow pending their receipt of the consideration payment to them; and WHEREAS, Dunham has executed the Grant of Easement, a copy of which is attached as Exhibit "2" and delivered same to the Attorney to the Town, Albert P. Roberts, to be held in escrow pending their receipt of the consideration payment to them. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes payment in the sum of Ten Thousand Dollars ($10,000.00) to Plimley, together with other design considerations as requested by Plimley as set forth in the Grant of Easement document attached hereto and made a part hereof, marked and designated as Exhibit "1 ". 3. The Town Board hereby authorizes payment in the sum of Seven Hundred Sixty - Seven Dollars ($767.00) to Dunham. The foregoing was put to a vote which resulted as follows: ✓ VoteRecord - Resolution RES -.2013-1 El No/Nay Abstain Absent AdoptedYes/Aye Barbara Gutzler Voter 8 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Mover EI ❑ ❑ ❑ ❑ Defeated 11 Tabled Vincent Bettina Voter El ❑ ❑ ❑ ❑ Withdrawn ismay Czarniecki Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Voter EI ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-2 Resolution Authorizing Refund of Unused Escrow for Meg Tam Subdivision (Account 04- 5093) WHEREAS, on or about July 21, 2004, Hansen Associates (hereinafter the "Applicant") filed an application for Subdivision Approval under Application Number 04- 5093; and WHEREAS, on or about October 1, 2005, the Applicant deposited Six Thousand Fifty - Town of Wappinger Page 3 Printed 111612013 Reorganization Meeting Minutes January 7, 2013 Four 55/100 Dollars ($6,054.55) into an escrow account with the Town of Wappinger for payment of the fees of the Town's professionals to review the application; and WHEREAS, additional deposit in the amounts of Fifteen Thousand Two Hundred Sixty -Eight 35/100 Dollars ($15,268.35), Nine Thousand Five Hundred Forty -One 23/100 Dollars ($9,541.23), Five Thousand Four Hundred Fourteen 50/100 Dollars ($5,414.50) and Four Thousand Eight Hundred Thirty -Two 70/100 Dollars ($4,832.70) were respectively made on July 9, 2007, August 28, 2008, July 6, 2009 and February 12, 2010; and WHEREAS, the application was approved and the Resolution of Approval was signed by the Planning Board Chairman on September 19, 2011; and WHEREAS, all professional fees incurred during the review of the application have been paid and a balance of Three Thousand Two Hundred Eighty -Five 30/100 Dollars ($3,285.30) remains in escrow account number 04-5093 and Applicant has requested a refund of said unused escrow balances; and WHEREAS, the Town Accountant has audited the escrow account and has verified the amount due to the Applicant. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes a refund to the Applicant in the amount of Three Thousand Two Hundred Eighty -Five 30/100 Dollars ($3,285.30) from escrow account number 04-5093, representing the unused escrow balance for the above project. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution CIES-2013-2 Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover 0 ❑ 13 ❑ Tabled ismay Czarniecki Seconder El ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-3 Resolution Authorizing Attendance at the 2013 Association of Towns Annual Meeting WHEREAS, the Town Board of the Town of Wappinger has 'annually authorized members of the Town Board, Planning Board, Zoning Board of Appeals, Town Clerk, Town Justices, Town Attorney, Engineer to the Town and certain employees of the Town of Wappinger to attend the New York State Association of Towns Annual Meeting and Educational Conference in New York City; and WHEREAS, the Town Budget for Fiscal Year 2013 includes educational expense line items for various Town departments; and WHEREAS, the Town Board of the Town of Wappinger has determined the purpose of attendance at the Conference to be primarily educational and requires all attendees to attend a minimum of four (4) hours of daily educational seminars and to provide proof of such attendance; and WHEREAS, the Town Board hereby authorizes payment of related expenses for attendance at the conference as follows: - Registration at the Conference; - Overnight accommodations for a maximum of two (2) nights, except for the Town Delegate to the Conference who shall be provided overnight accommodations for three (3) nights; - Advance expense payments on a "per diem" basis in accordance with the New York State Office of the State Comptroller guidelines. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes and approves the following elected officers, Town of Wappinger Page 4 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 appointees and employees of the Town to attend the 2013 New York State Association of Towns Meeting and Educational Conference in New York City: Town Supervisor, Members of the Town Board, Members of the Planning Board, Members of the Zoning Board of Appeals, Town Clerk or Deputy Town Clerk, Accountant to the Town, Chief Clerk to the Justice Court, and Town Justices. 3. The Town Board also approves payment of registration expenses only for the Attorney to the Town and the Engineer to the Town as attendees to the 2013 New York State Association of Towns Meeting and Educational Conference. 4. The Town Board hereby authorizes the pre -payment to the New York State Association of Towns for the conference registration costs, overnight accommodations and advance expense payment on a "per diem" basis in accordance with the NYS Office of the State Comptroller guidelines. 5. The Town Board requires "per diem" advance expense payments to be requested through an executed voucher by each attendee. The foregoing was put to a vote which resulted as follows: ✓ Vote Record -.Resolution RES -2013-3 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 0 ❑ 0 ❑ Defeated William Beale Mover 0 0 ❑ 0 ❑ Tabled Vincent Bettina Voter 0 0 ❑ 0 ❑ Withdrawn Ismay Czamiecki Voter 0 0 ❑ ❑ Michael Kuzmicz Seconder 0 0 ❑ 0 Dated: Wappingers Falls, New York January 07, 2013 VIII. Procedural Resolutions The Resolution is hereby duly declared adopted. RESOLUTION: 2013-4 Resolution Adopting the Rules of the Town Board WHEREAS, the Town Board previously adopted a set of rules to ensure the orderly conduct of Town Board business which rules were entitled "Rules of the Town Board of the Town of Wappinger"; and WHEREAS, the Rules of the Town Board of the Town of Wappinger were modified by Resolution 2009-092, adopted on June 8, 2009; and WHEREAS, the Town Board members have previously expressed concern that the Rules of the Town Board need further amendment. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby confirms and adopts the "Rules of the Town Board of the Town of Wappinger" as modified through June 8, 2009, as the governing Rules of the Town Board for the conduct of Town business. BE IT FURTHER RESOLVED, that the Town Board directs the Supervisor to re- examine the Rules of the Town Board of the Town of Wappinger, and provide proposed modifications thereto to the Town Board, on or before the 1 st Town Board meeting in April 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-4 0 Adopted Yes/Aye No/Nay Abstain Absent Cl Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Town of Wappinger Page 5 Printed 1/1612013 12cnrmmni-7ntinn MPptinL Minutes RESOLUTION: 2013-5 January 7, 2013 Resolution Designating the Time and Place for Holding Town Board Meetings for the Calendar Year 2013 BE IT RESOLVED, that the Regular Monthly Meetings of the Town Board of the Town of Wappinger shall be held at 7:30 PM, at the Town Hall, 20 Middelbush Road, in the Town of Wappinger, Dutchess County, New York, in the evening of the second (2nd) and fourth (4d') Monday of each month, or at such other place or time within the Town of Wappinger as the Town Board shall from time to time designate. BE IT FURTHER RESOLVED, that when a regularly scheduled Town Board meeting occurs on a holiday, the meeting will be held on the following Tuesday, or at such other time as the Town Board shall designate. BE IT FURTHER RESOLVED, that the meetings of the Town Board, including any adjourned or rescheduled meetings shall be posted in Town Hall on the Town bulletin board and on the Town website. The Town Clerk is directed to take whatever steps are necessary to have such Town Board meetings accurately reflected on the Town bulletin board and Town website. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-5 No/Nay Abstain Absent 8 Adopted Barbara Gutzler Voter El ❑ ❑ ElYes/Aye ❑ Adopted as Amended William Beale Voter D ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover _ a ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter a ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-6 Authorizing the Submission of the Supervisor's Annual Report to the State Comptroller WHEREAS, Town Law Section §29.10 requires the Supervisor to prepare and file with the Town Clerk, within 30 days after the expiration of each fiscal year, an annual financial report accounting for all monies received and disbursed by him/her, together with the certificate or certificates, of the bank or trust company where the Town monies are deposited, showing the amount of such monies on deposit with said bank or trust company, and cause a certified copy of such report to be published in the official newspaper of the Town; and WHEREAS, in lieu of preparing the aforementioned report required by Town Law §29.10, the Town Board may determine, by resolution, that the Supervisor shall submit to the Town Clerk, within 60 days after the close of the fiscal year, a copy of the report to the State Comptroller, required by §30 of the General Municipal Law, provided, however, that if the time for filing of the annual report has been extended for a period of 60 days by the State Comptroller as provided in said statute, then the time for submitting a copy of the report to the Town Clerk similarly shall be extended. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. In lieu of preparing the report required by Town Law §29.10, the Supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year, unless such time has otherwise been extended by the State Comptroller, a copy of the report to the State Comptroller required by §30 of the General Municipal Law and the Town Clerk is further directed to cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller, or a notice that a copy of such report is on file with the Town Clerk's office and is available for public inspection and copying, in the official newspaper of the Town and such other newspapers as the Town Board may direct. Town of Wappinger Page 6 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-6 0 Adopted Yes/Aye NO/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 p ❑ p El Defeated William Beale Mover 0 p ❑ ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ p ❑ Withdrawn Ismay Czamiecki Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 _ _ ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-7 Authorizing the Use of a Mechanical Check Signing Device BE IT RESOLVED, that the voucher order checks of the Town of Wappinger may be signed with a facsimile signature of the Supervisor of the Town as reproduced by a mechanical check -signing device or machine provided that the safeguards specified by the manufacturer and inherent in the operations of such device are properly observed; and BE IT FURTHER RESOLVED, that a certified copy of this Resolution be filed with all banking institutions which are depositories of the monies and funds of the Town of Wappinger, for the purpose of indicating authority for the use of such facsimile signature; and BE IT FURTHER RESOLVED, that the Supervisor of the Town of Wappinger be and is hereby authorized and empowered to take all steps which may be necessary and proper to acquire a mechanical check -signing devise for use in conformity with this Resolution. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-7 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ p ❑ Defeated William Beale Seconder 0 11 El ❑ Tabled Vincent Bettina - Mover 0 ❑ ❑ 11- ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-8 Resolution Establishing Petty Cash Funds for Various Offices WHEREAS, pursuant to Town Law Section 64.1-a, the Town Board is authorized to establish petty cash funds for any Town officer, head of a department or office in the Town, for payment, in advance of audit, of a properly itemized or certified bill for materials, supplies or services furnished to the Town for the conduct of its affairs and upon such terms as set forth in Section 64.1-a. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Supervisor, Town Justice Court, the Receiver of Taxes and the Town Recreation Department are hereby authorized and directed to establish a petty cash fund, in a sum not to exceed Five Hundred Dollars ($500.00) for each such petty cash fund as authorized by Town Law Section 64.1-a BE IT FURTHER RESOLVED, that the Town Receiver of Taxes is authorized to open a petty cash fund in a sum not to exceed One Thousand Dollars ($1,000.00), subject to the provisions of Section 64.1-a. BE IT FURTHER RESOLVED, that the Town Clerk is authorized to open a petty cash fund in a sum not to exceed One Hundred Fifty Dollars ($150.00), subject to the provisions of Town of Wappinger Page 7 Printed 1/16/2013 D__. ni7n+inn n/IPPtlnrl Minutes January 7, 2013 Section 64.1-a. BE IT FURTHER RESOLVED, that all such disbursements made from a petty cash fund are to be made in accordance with the express provisions, terms and conditions of Town Law Section 64.1-a. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-8 Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Mover 0__ ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder a ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter El ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz :Voter B ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-9 Resolution Designating Various Banks as the Official Depositories for the Town of Wappinger BE IT RESOLVED, that the banks listed below, all located and authorized to do business in the State of New York (hereinafter the "Banks") are hereby designated as the depositories of the Town of Wappinger: Putnam County Savings Bank M&T Bank Rhinebeck Savings Bank Citizens Bank TD Bank North JP Morgan Chase Trustco Bank Ulster Savings BE IT FURTHER RESOLVED, that until further order of the Town Board of the Town of Wappinger, the maximum amount that may be kept on deposit at the aforementioned Banks at any one time is Five Million Dollars ($5,000,000.00). BE IT FURTHER RESOLVED, that the Town Supervisor of the Town of Wappinger is hereby authorized to execute and deliver all security and custody agreements relating to the pledge of collateral by the Bank as security for the deposit of public funds by, and the investment of public funds of, the Town of Wappinger government and the custody of such collateral and investments all in such form as may be approved by any such officers, such approval to be evidence of the execution of any such agreement. BE IT FURTHER RESOLVED, that the Town of Wappinger is authorized to accept an Eligible Surety Bond as security for the deposit of public funds by the Town of Wappinger, having such terms and conditions as shall be approved by resolution of the Town of Wappinger or as set forth in the investment policy adopted by the Town of Wappinger. BE IT FURTHER RESOLVED, that the Banks are hereby appointed as an agent of and custodian for the Town of Wappinger to hold collateral pledged by the Banks as security for deposits of public funds by the Town of Wappinger and to hold investments of the Town. BE IT FURTHER RESOLVED, that the following officers of the Town of Wappinger be and hereby are, and each of them hereby is, authorized to open accounts or otherwise to conduct business with the aforementioned Banks and to deposit any of the funds of the Town of Wappinger in the Banks either at its head office or at any of its branches: Town Supervisor or Deputy Supervisor Town Clerk Tax Collector Justices of the Justice Court Such officers are also authorized to give any and all instructions to charge accounts of the Town of Wappinger which they have opened with the aforementioned Banks. Any one or more of these officers are also authorized to enter into agreements with the Banks with respect to products or services relating to the accounts or other Bank services, including, but not limited to, wire and other funds transfers products, night deposits, safe deposit boxes and direct deposit of payroll, in whatever form as may be approved by that officer. Town of Wappinger Page 8 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 BE IT FURTHER RESOLVED, that until further order of the Town of Wappinger, any funds of the Town of Wappinger deposited in the aforementioned Banks or placed with the Banks for investment are subject to withdrawal, transfer or charge at any time and from time to time, electronically or otherwise, upon checks, authorizations, letters or other instruments, orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given, orally, in writing, or by any other means, on behalf of the Town of Wappinger by any one of the following: Town Supervisor or Deputy Supervisor Town Clerk Tax Collector Justices of the Justice Court BE IT FURTHER RESOLVED, that the Banks are hereby authorized to pay any such check, authorization, letter, or other instrument, order or item or execute any such instructions or effect any such withdrawal, transfer or charge and also to receive the same from the payee or any other holder without inquiry as to the circumstances of issues, withdrawal, transfer or charge or the disposition of the proceeds, even if drawn to the individual order of or paid to any signing person, or payable to the Banks or others for his or her account, or tendered in payment of his or her individual obligation, and whether drawn against an account in the name of the Town of Wappinger or in the name of any officer or agent of the Town of Wappinger as such, and, at the option of the Banks, even if the account shall not be in credit to the full amount of such instrument, withdrawal, transfer or charge. BE IT FURTHER RESOLVED, that the Banks, as designated depository of the Town of Wappinger, be and hereby are requested, authorized and directed to honor all checks, authorizations, letters, or other instruments, orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given in the Town of Wappinger name on its account(s) (including but not limited to those drawn to the individual order of or paid to any person or persons whose name or names thereon as signor or signers thereof or who deliver such instructions) when bearing or purporting to bear the facsimile signature(s) of any one of the following: Town Supervisor or Deputy Supervisor Town Clerk Tax Collector Justices of the Justice Court and the Banks shall be entitled to honor and to charge the Town of Wappinger for all such checks, authorizations, letters, or other instruments, orders, items or instructions regarding the payment or transfer of money, regardless of by whom or by what means the actual or purported facsimile signature or signatures thereon may have been affixed thereto if such facsimile signature or signatures resemble the facsimile specimens from time to time filed with the Banks by the recording officer or other officer of the Town of Wappinger. BE IT FURTHER RESOLVED, that the Town Supervisor of the Town of Wappinger is authorized to open one or more accounts with the Banks for the provision of investment advisory, custodial and other investment services on behalf of the Town of Wappinger (the "Account") and to execute agreements (including amendments thereto) on behalf of the Town of Wappinger with respect to the Account. BE IT FURTHER RESOLVED, that the following officers of the Town of Wappinger are authorized to instruct the Banks, in writing, orally, electronically or by means of telex, TWX, facsimile transmission, bank wire or other teleprocess, regarding any notices, instructions or requests made by the Town of Wappinger in accordance with any security agreement with the Banks, and the establishment, modification or replacement of investment objectives for the Account, the purchase, sale, transfer or other disposition of funds or property held in the Account, the transfer of funds or property into the Account, and any other matters concerning the Account: Town Supervisor or Deputy Supervisor Town Clerk Tax Collector Justices of the Justice Court BE IT FURTHER RESOLVED, that the Town of Wappinger be and hereby is authorized to certify to the Banks the names of the present officers of the Town of Wappinger and other persons authorized to sign for it (including but not limited to persons to whom such officers or authorized persons have delegated their authority) and the offices respectively held by them, if any, together with specimens of their signatures, and in case of any change of authorized persons or of any holder of any such office or holders of any such officers, the fact of such change and the name of any new officers and the offices respectively held by them, if any, together with specimens of their signatures; and the Banks be and are hereby authorized to honor any checks, notes, drafts, bills of exchange, acceptances, undertakings, authorizations, letters, or Town of Wappinger Page 9 Printed 1/16/2013 Qonrrr-Ani7ntinn MPPtino Minutes January 7, 2013 other instruments, orders, items or instructions or agreements or other documents signed by any new officer or officers in respect of whom it has received any such certificate or certificates or by any such person with the same force and effect as if said officer or said officers or person were named in the foregoing resolutions. BE IT FURTHER RESOLVED, that the Banks be promptly notified in writing by the Town of Wappinger Clerk of any change in these resolutions, such notice to be given to each office of the Banks in which any account of the Town of Wappinger may be maintained or from which any product or service affected by such change is provided to the Town of Wappinger, and that until it has actually so received such notice in writing it is authorized to act in pursuance of these resolutions, and that until it has actually received such notice and has had a reasonable opportunity to act upon such notice, it shall be indemnified and saved harmless from any loss suffered, claim or liability incurred by it in continuing to act in pursuance of these resolutions, even though these resolutions may have been changed. BE IT FURTHER RESOLVED, that the Town Clerk be, and is hereby directed to give notice of adoption of this resolution to each of the aforementioned banking institutions. The foregoing was put to a vote which resulted as follows: Vote Record -Resolution RES -2013-9 Yes/Aye No/Nay Abstaiq Absent ❑ Adopted Barbara Gutzler Voter El ❑ ❑ ❑ 0 Adopted as Amended William Beale Seconder El ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter ❑ ❑ a ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION 2013-10 Resolution Designating Official Newspapers for the Town of Wappinger BE IT RESOLVED, that the Southern Dutchess News, a newspaper regularly published in the Town of Wappinger, Dutchess County, New York, and having a general circulation in the Town, and being a newspaper entered as second class mail matter, be and the same hereby is designated as the official newspaper of the Town; and BE IT FURTHER RESOLVED, that the Poughkeepsie Journal, published in the County of Dutchess and having general circulation therein, be and is hereby designated as an additional newspaper for the publication of Town Notices; and BE IT FURTHER RESOVLED, that the Town Clerk be and she is hereby authorized and directed to give notice of such designation to the publishers of such newspapers. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-10 Yes/Aye No/Nay Abstain Absent D Adopted Barbara Gutzler B Voter ❑ ❑ ❑ ❑ Adopted as Amended William Beale Mover El ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 8 ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter El ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-11 Resolution Establishing Paid Holidays WHEREAS, the Town Board has determined that the Paid Holiday Schedule for 2013 is as follows: New Year's Day January 1, 2013 Town of Wappinger Page 10 Printed 1/1612013 Reorganization Meeting Minutes January 7, 2013 Martin Luther King Day January 21, 2013 President's Day February 18, 2013 Good Friday March 29, 2013 Memorial Day May 27, 2013 Independence Day July 4, 2013 Town Hall Floating Holiday July 5, 2013 Labor Day September 2, 2013 Columbus Day October 14, 2013 Election Day November 5, 2013 Veteran's Day November 11, 2013 Thanksgiving Day November 28, 2013 Thanksgiving Day Friday November 29, 2013 Christmas Day December 25, 2012 NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes the paid holiday schedule for the calendar year 2013 is as follows: New Year's Day January 1, 2013 Martin Luther King Day January 21, 2013 President's Day February 18, 2013 Good Friday March 29, 2013 Memorial Day May 27, 2013 Independence Day July 4, 2013 Town Hall Floating Holiday July 5, 2013 Labor Day September 2, 2013 . Columbus Day October 14, 2013 Election Day November 5, 2013 Veteran's Day November 11, 2013 Thanksgiving Day November 28, 2013 Thanksgiving Day Friday November 29, 2013 Christmas Day December 25, 2012 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-11 a Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Mover Rl ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Michael Kuzmicz Voter R1 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-12 Resolution Establishing Purchase and Procurement Procedures for the Town of Wappinger WHEREAS, pursuant to Town Law, the Town Board has previously adopted a budget for calendar year 2013. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. That subject to the provisions of Section 117 of the Town Law, where provisions had been made in the annual budget for expenditures for the purchase of equipment, supplies or goods, further approval by the Town Board to authorize the purchase of such equipment, supplies or goods will not be required provided that such purchases otherwise comply with the Town Procurement Policy as set forth in Town Code Section 46, as amended. BE IT FURTHER RESOLVED, that Town Board permission to seek bids on the Town of Wappinger Page 11 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 purchase of equipment, supplies or goods pursuant to the aforementioned Town Procurement Policy will not be required if any item is purchased through State bid or County bid. The foregoing was put to a vote which resulted as follows: ✓_ Vote Record - Resolution ICES -2013-12 Yes/Aye. No/Nay .Abstain Absent 0 Adopted Barbara Gutzler Voter El ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover El ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Seconder El ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter a ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-13 Resolution to Adjust Town of Wappinger Mileage Reimbursement Rates for 2013 WHEREAS, the Town of Wappinger compensates employees for the use of the employee's personal vehicle whenever the employee utilizes such personal vehicle for Town business; and WHEREAS, the Internal Revenue Service has established the allowable reimbursement rate for 2013 at the rate of $0.56.5 per mile for business miles driven. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes and authorizes the allowable mileage reimbursement rate to a Town employee at $0.56.5 per mile for business miles driven whenever a Town employee uses his/her personal vehicle for Town business, effective January 1, 2013. 3. This rate shall remain in effect until modified by further Town Board Resolution. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-13 Yes/Aye No/Nay Abstain Absent ❑ Adopted Barbara Gutzler Voter E1 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Mover El ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter El ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Seconder R1 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-14 Resolution Authorizing a Blanket Undertaking Covering Officers, Clerks and Employees of the Town of Wappinger BE IT RESOLVED, that all the official bonds and undertakings by the officers, clerks or employees of the Town of Wappinger may be in the form of a blanket undertaking from any duly authorized corporate surety and said undertaking shall indemnify the Town of Wappinger against the loss of the type more particularly set forth in Article 2, Section 11 of the Public Officers Law. Town of Wappinger Page 12 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 IX. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-14 ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman 0 Adopted 0 Adopted Yes/Aye Yes/Aye NO/Nay Abstain Absent El as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ Defeated 11 Defeated WilliBl- am Beale Voter 0 p ❑ ❑ ❑ Tabled Vincent Bettina Mover 0 ❑ ❑ ❑ Withdrawn ❑ Withdrawn Ismay Czarniecki Seconder 0 ❑ ❑ 0 Michael Kuzmicz Michael Kuzmicz Voter 0 ❑ ❑ O Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-15 Resolution to Authorize the Town Supervisor, Town Highway Superintendent and Town Board to Execute the Agreement for the Expenditure of Highway Moneys WHEREAS, pursuant to Section 284 of the Highway Law, the Town Board and the Town Highway Superintendent are required to enter into a written Agreement stating the places and manner in which the Highway fund appropriation for repairs and improvements are to be expended;and WHEREAS, the Town Supervisor, Town Highway Superintendent and the Town Board shall execute the Agreement for the Expenditure of Highway Moneys as required by Highway Law Section 284, NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby agrees to expend Town Highway funds in accordance with the form of Agreement attached hereto and the Town Supervisor, Town Highway Superintendent and Town Board are authorized to execute said Agreement in substantially the same form as attached hereto. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-15 ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman 0 Adopted Gutzler, Beale, Bettina, Czarniecki, Kuzmicz . Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ Defeated William Beale Seconder 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Compensation Resolutions Motion To: to allow the current professional to remain until the Board decides on the RFP's RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: ................ .................. Gutzler, Beale, Bettina, Czarniecki, Kuzmicz . Town of Wappinger Page 13 Printed 111612013 F� D.,--niTn+inn Maatirna Minutes RESOLUTION: 2013-16 Resolution Employing Computer Services to the Town of Wappinger January 7, 2013 BE IT RESOLVED, that Craig Roberts of Roberts IT Consulting, Inc., be and hereby is employed and retained for the purposes of furnishing to the Town Board, various Town Departments, Offices and Agencies, such professional computer advice and services as may be required from time to time hereafter during calendar year 2013. BE IT FURTHER RESOLVED, that Roberts IT Consulting, Inc., shall be paid in accordance with the fee schedule set forth in the engagement letter dated December 27, 2012 and submitted to the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-16 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ 0 Tabled Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Withdrawn ismay Czamiecki Seconder 0 ❑ ❑ ❑ Next: Dec 21, 2020 12:00 AM Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-17 Resolution Employing Engineering and Stormwater Management Consultant Services BE IT RESOLVED, that Robert J. Gray, P.E. of Morris Associates, be, and hereby is employed and retained for the purpose of furnishing to the Town Board, the Planning Board, and the Town's departments and agencies such professional engineering advice and services as may be required by the Town, its departments and agencies, from time to time, during calendar year 2013; and BE IT FURTHER RESOLVED, Robert J. Gray and Morris Associates shall be paid in accordance with the fee schedule set forth in the Proposal for Engineering Services addressed to the Town Board and dated November 21, 2011; and BE IT FURTHER RESOLVED, that the Town Board acknowledges that the Planning Board has recommended that Robert J. Gray be continued as Engineering Consultant to the Planning Board; and BE IT FURTHER RESOLVED, that Walter R. Artus, CPESC, CMS4S of Stormwater Management Consultants, Inc., be, and hereby is employed and retained as Stormwater Consultant for the purpose of furnishing to the Town Board, the Town's departments and agencies such stormwater consulting services as may be required during calendar year 2013; and BE IT FURTHER RESOLVED, that Walter R. Artus, shall be paid in accordance with the fee schedule set forth in the Letter of Engagement submitted to the Town dated December 20, 2011; and BE IT FURTHER RESOLVED, that Lawrence J. Paggi, P.E., PC be, and hereby is employed and retained as the conflict engineer, whenever Robert J. Gray or Morris Associates is unable to provide engineering services because of professional conflict; and BE IT FURTHER RESOLVED, that Lawrence J. Paggi, P.E., PC shall be paid for such services in accordance with his engagement letter addressed to the Town Board dated November 29, 2011; and BE IT FURTHER RESOLVED, that Greg Bolner of Clark Patterson Lee be retained to provide professional engineering services for the purpose of the completion of the Robinson Lane Challenger Field, in accordance with the RFP he has submitted, dated May 23, 2012. Town of Wappinger Page 14 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 The foregoing was put to a vote which resulted as follows: ❑ Adopted ❑ Adopted as Amended - Barbara Gutzler Voter Yes/Aye El No/Nay ❑ Abstain ❑ Adopted Absent ❑ Defeated Yes/Aye William Beale Voter ® ❑ ❑ ❑ 0 0- 0 Tabled ❑ ❑ Vincent Bettina Mover 0 0 ❑ 0 Withdrawn ❑ Ismay Czarniecki Seconder 0 ❑ ❑ ❑ Next: Dec 21, 202012:00 AM 0 Michael Kuzmicz Voter 0 ❑ ❑ ❑ 11 Next: Dec 21, 202012:00 AM Michael Kuzmicz Voter 0 ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared tabled. RESOLUTION: 2013-18 Resolution Employing Planning Consultant Services to the Town of Wappinger BE IT RESOLVED, that David Stolman of Frederick P. Clark Associates, be, and hereby is employed and retained for the purposes of furnishing to the Town Board, the Planning Board, the Town's departments and agencies, said professional planning consulting advice and services as may be required, from time to time, during calendar year 2013; and BE IT FURTHER RESOLVED, that David Stolman and Frederick P. Clark Associates shall be paid in accordance with the fee schedule set forth in the Proposal submitted to the Town Board dated November 12, 2011; and BE IT FURTHER RESOLVED, that the Town Board has acknowledged that the Planning Board has recommended that David Stolman be continued as Planning Consultant to the Planning Board. The foregoing was put to a vote which resulted as follows: ✓ Vote Record = Resolution RES -2013-18 - ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ 0 ❑ Defeated William Beale Voter 0 ❑ ❑ 0 0 Tabled Vincent Bettina Mover 0 ❑ ❑ 0 ❑ Withdrawn Ismay Czamiecki Seconder 0 ❑ ❑ 11 Next: Dec 21, 202012:00 AM Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared tabled. RESOLUTION: 2013-19 Resolution Establishing Pay Scale for Part -Time Town Patrol Personnel BE IT RESOLVED, that the pay scale for the Town of Wappinger Vandalism Patrol personnel, as provided by contract with the Dutchess County Sheriff's Office, engaged to perform additional police protection and surveillance services of Town parks, various other Town properties, and the performance of such other police services and duties as may be assigned by the Town Board of the Town of Wappinger, be and the same is hereby fixed and established in accordance with the contract with the Dutchess County Sheriff's Office in effect on January 1, 2013; and BE IT FURTHER RESOLVED, that Sergeant Jonathan Begor of the Dutchess County Sheriff's Office is hereby appointed the coordinator of the Town of Wappinger Vandalism Patrol, and his annual salary is hereby set at $5,500.00, payable by verified voucher as services are performed; and BE IT FURTHER RESOLVED, that all deputy services providing vandalism patrol services to the Town of Wappinger, shall be paid on an hourly basis in accordance with the contract between the Town of Wappinger and the Dutchess County Sheriff's Office, and said personnel shall be paid upon verified voucher as services are performed. Town of Wappinger Page 15 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-19 $15.45/hour B.7310.101 Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder $9.50/hour ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover 0 ❑ ❑ _ ❑ - ❑ Tabled Ismay Czarniecki Voter _ 0 ❑ ❑ ❑ - ❑ Withdrawn Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-20 Resolution Establishing Pay Scale for Seasonal Recreation Department Employees in the Town of Wappinger WHEREAS, the Town of Wappinger Recreation Department employs seasonal employees necessary to provide the various recreation programs which are funded by the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes the wages for the following seasonal employees employed or to be employed by the Town of Wappinger Recreation Department for calendar year 2013 to be paid weekly commencing with the first Friday following the start of employment as hereinafter set forth: Title Salary Fund Total Employees Summer Director $15.45/hour B.7310.101 1 Floating Director $15.00/hour B.7310.105 1 Camp Director RTE $10.00/hour B.7310.102 9-10 Camp Director $10.00/hour B.7310.102 9-10 RTE Counselor $9.50/hour B.7310.103 12-14 Returning Counselor $8.50/hour B.7310.103 18-20 New Counselor $7.50/hour B.7310.103 8 Tennis Camp Director $30.00/hour A.7140.101 1 Tennis Camp Assistant $12.50/hour A.7140.102 1 Fishing Camp Director $25.00/hour A.7140.115 3 Basketball Camp Director $25.00/hour A.7140.107 1 Basketball Camp Assistant $12.50/hour A.7140.107 1 Volleyball Director $30.00/hour A.7140.106 1 Baton Twirling Instructor $30.00/hour A.7140.113 1 Aerobics Instructor $40.00/session A.7140.104 1 Winter Basketball Instructor $25.00/hour A.7140.105 1 Winter Basketball Assistant $12.50/hour A.7140.105 1 Gymnastics Director $30.00/hour A.7140.103 1 Gymnastics Asst Director $12.50/hour A.7140.103 1 Gymnastics Assistants $7.25/hour A.7140.103 12 3. The Recreation Director is authorized to employ seasonal/part-time employees in accordance with the aforementioned salary scale in accordance with the practices and policies of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-20 Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 0 ❑ ❑ ❑ Defeated Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Tabled lsmay Czamiecki Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Town of Wappinger Page 16 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 RESOLUTION: 2013-21 Establishing Remuneration for Water Meter Readers in the Town of Wappinger BE IT RESOLVED, that for calendar year 2013, the remuneration for Town of Wappinger Water Meter Reader Meters is hereby established at the rate of $1.20 per meter read; BE IT FURTHER RESOLVED, that payment to the Water Meter Reader shall be in accordance with the number of water meters read and the Town Supervisor is authorized and empowered to pay the Water Meter Reader upon proof of the number of water meters read as confirmed by the Town Accountant. The foregoing was put to a vote which resulted as follows: ✓ Vote Record'- Resolution RES -201341 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated Willi - am Beale Voter p ❑ ❑ ❑ ❑ Tabled Vincent Bettina Mover p ❑ ❑ ❑ ❑ Withdrawn Ismay Czamiecki Voter a ❑ ❑ ❑ Michael Kuzmicz Seconder R1 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-22 Resolution Establishing Salaries for Elected Officials in the Town of Wappinger BE IT RESOLVED, that the annual salaries for calendar year 2013 for the following named elected Town Officials be in the same hereby are fixed and established at the following rates in accordance with the duly adopted budget of the Town of Wappinger for calendar year 2013, retroactive to January 1, 2013: 2013 $56,000.00 $1,000.00 $26,780.00 $26,780.00 $9,465.00 $9,465.00 $9,465.00 $9,465.00 $76,562.00 $53,868.00 Title Supervisor Deputy Supervisor Town Justice Town Justice 1 Councilman 1 Councilman 1 Councilman 1 Councilman Highway Superintendent Town Clerk BE IT FURTHER RESOLVED, that the salaries of the persons holding the aforementioned Positions shall be divided over a 52 week pay period, and paid weekly, retroactive to and commencing on January 4, 2013, and thereafter for the remainder of the 2013 calendar year. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-22' a Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter Rl ❑ ❑ ❑ ❑ Defeated William Beale Voter D ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder 10 ❑ ❑ ❑ ❑ Withdrawn Ismay Czamiecki Mover 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Town of Wappinger Page 17 Printed 1/16/2013 Reorganization Meeting Minutes RESOLUTION: 2013-23 January 7, 2013 Resolution Establishing the Pay Scale for Certain Employees of the Town of Wappinger Covered Under Union Contract BE IT RESOLVED, that the pay scale for certain Town of Wappinger employees will be in accordance with the contract between the Town of Wappinger and the International Brotherhood of Teamsters, Local 445, in effect on January 1, 2011 to December 31, 2013, and are as follows: Linda Walters Deputy Court Clerk A.1110.103 $43,982.00 Gina Renzo Court Clerk A. 1110.104 $12,632.00 Danielle Lent Clerk to Justice A.1110.105 $30,150.00 Jennifer Propfe Clerk to Justice A. 1110.109 $12,632.00 Karol Kelly Secretary to Highway Super A.5010.101 $32,589.00 Loretta Brunello Assessor Aide A.1355.101 $35,602.00 Nancy Angell Real Property Data Lister A.1355.103 $24,882.00 Donna Lenhart Recreation Typist A.7020.101 $27,860.00 Dorothy Groark Recreation Assistant A.7620.101 $25,771.00 Joseph DeRosa, Jr. Groundskeeper A.1620.100 $23,169.00 Mark Liebermann Fire Inspector B.3410.100 $59,254.00 Salvatore Morello III Mun. Code Enforcer B.3620.101 $53,370.00 Susan Rose Planning/Zoning Secretary B.8010.100/B.8020.100 $30,782.00 Michelle Gale Clerk Building Dept. B.3620.104 $33,992.00 Jessica Fulton Deputy Town Clerk A.1410.101 $27,252.00 Susan Randall Account Clerk Typist A. 1330.101/A. 1315.103 $30,796.00 Regina Dauzat Payroll Clerk A.1315.104 $32,146.00 Debra Brown Data Entry Operator I WU.8310.100 $42,996.00 Susan Dao Mun. Code Enforcer B.3620.105 $43,799.00 BE IT FURTHER RESOLVED, that all such Town employees shall be paid every Friday throughout calendar year 2013, retroactive to and commencing on January 4, 2013, payable over a 52 week pay period, and consistent with the pay schedule set forth in the aforementioned contract; The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-23 Yes/Aye No/Nay Abstain Absent D Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder a ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover a ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki Voter 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-24 Resolution Establishing the Pay Scale for Certain Employees of the Town of Wappinger Highway Department BE IT RESOLVED, that the pay scale for the Town of Wappinger Highway Department will be in accordance with the contract between the Town of Wappinger and the C.S.E.A., in effect on January 1, 2013; and BE IT FURTHER RESOLVED, that all such Highway Department employees shall be paid every Friday throughout calendar year 2013, retroactive to and commencing on January 4, 2013, payable over a 52 week pay period, and consistent with the pay schedule set forth in the aforementioned contract. Town of Wappinger Page 18 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 U The foregoing was put to a vote which resulted as follows: ✓ Vote Record -Resolution RES -2013-24 Title Budget Line 2013 Salary Cheryl Hait Court Clerk 0 Adopted $54,000.00 Jason Morse Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 8 ❑ ❑ 0 ❑ Defeated William Beale Voter 0 ❑ ❑ p ❑ Tabled Vincent Bettina Mover 0 ❑ ❑ Solid Waste Attendant ❑ Withdrawn Ismay Czamiecki Seconder 0 ❑ ❑ ❑ Solid Waste Attendant Michael Kuzmicz Voter 0 ❑ ❑ $95,000.00 Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-25 Resolution Establishing Wages for Various Employees of the Town of Wappinger Not Covered Under Union Contract WHEREAS, the Town of Wappinger employs numerous people to carry out the functions of Town government and yearly establishes the salary scale for each of said employees; and WHEREAS, the Town Board hereby establishes the salary/wage scale for employees not covered under Union Contract as hereinafter identified. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes the salary/wage scale for the following named employees employed by the Town of Wappinger and not covered under Union Contract as hereinafter set forth: Name Title Budget Line 2013 Salary Cheryl Hait Court Clerk A.I 110.102 $54,000.00 Jason Morse Court Attendant A. I 110.107 $12.48 per hr R.Smrcka/R.Hasenbein Court Attendant A.1110.106 $22.50 per hr Richard Michels Court Attendant A.1110.108 $12.48 per hr Inez Maldonado Secretary to Supervisor A.1220.101 $33,000.00 Faith Ward Solid Waste Attendant A.8160.100 $11.39 per hr John Gale Solid Waste Attendant A.8160.100 $11.39 per hr Vacant Solid Waste Attendant A.8160.100 $11.39 per hr Vacant Solid Waste Attendant A.8160.100 $11.39 per hr George Battaglia Solid Waste Attendant A.8160.100 $11.39 per hr Christian Harkins Assessor A.1355.100 $95,000.00 Ralph Holt Recreation Supervisor A.7020.100 $14,852.00 Barbara Roberti Zoning Administrator B.8015.100 $49,807.00 Christine Fulton Town Clerk A.1410.100 $53,868.00 Patricia Maupin Receiver of Taxes & Assessments A.1330.100 $54,300.00 Fredrick Awino Accountant A.1315.100 $63,345.00 Mark Price Recreation Director A.7620.100 $31,930.00 Jerald Owen Dog Control Officer A.3510.100 $24,692.00 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-25 0 Adopted _ Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Mover 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Mover 0 ❑ ❑ 13 ❑ Withdrawn Ismay Czamiecki Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 Appointment Resolutions The Resolution is hereby duly declared adopted. Town of Wappinger Page 19 Printed 1/16/2013 Donrnnni7ntinn MPPtinp Minutes RESOLUTION: 2013-26 January 7, 2013 Resolution Appointing Chairperson of the Town of Wappinger Planning Board BE IT RESOLVED, that Robert Valdati is hereby appointed as Chairperson of the Town of Wappinger Planning Board for calendar year 2013. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-26 Yes/Aye No/Nay Abstain Absent ❑ Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ a Adopted as Amended William Beale !Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Mover El ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki Seconder 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter a ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-27 Resolution Appointing a Member to the. Town of Wappinger Planning Board WHEREAS, the appointment of Constance O. Smith to the Town of Wappinger Planning Board expired on January 1, 2013; and WHEREAS, the Town Board of the Town of Wappinger wishes to appoint Max Dao to the Planning Board for a seven (7) year term, which term will expire on December 31, 2019. NOW, THEREFORE, BE IT RESOLVED, that Max Dao is hereby appointed as a Member of the Town of Wappinger Planning Board for a seven (7) year term commencing January 1, 2013, with the appointment terminating December 31, 2019. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-27 Yes/Aye No/Nay Abstain Absent D Adopted Barbara Gutzler Voter 8 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 8 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 11 ❑ El ❑ Tabled ❑ Withdrawn Ismay Czarniecki Mover a ❑ ❑ ❑ Michael Kuzmicz Voter ll ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-28 Resolution Confirming Appointment of Secretary to the Planning Board and Zoning Board of Appeals WHEREAS, on March 26, 2012, the Town Board adopted Resolution No. 2012-133, appointing Susan Rose to the position of Secretary to the Planning Board and Zoning Board of Appeals; and WHEREAS, the Town Board wishes to confirm the appointment of Susan Rose as Secretary to the Planning Board and Zoning Board of Appeals. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby confirms Susan Rose's appointment to the position of Secretary to the Planning Board and Zoning Board of Appeals. BE IT FURTHER RESOLVED, that Susan Rose shall be paid the annual salary of $30,817.00 effective January 1, 2013 to be paid in 52 weekly installments retroactive to and Town of Wappinger Page 20 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 commencing on January 4, 2013, and in accordance with the Union Contract with the International Brotherhood of Teamsters, Local 445, with an effective date of January 1, 2011 to December 31, 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record -Resolution RES -2013-28 0 Adopted 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ 0 ❑ Defeated William Beale Seconder 0 ❑ p ❑ ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czamiecki Mover p ❑ ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑El Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-29 Resolution Appointing Chairperson of the Town of Wappinger Zoning Board of Appeals BE IT RESOLVED, that Howard Prager is hereby appointed as Chairperson of the Town of Wappinger Zoning Board of Appeals for calendar year 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record'- Resolution RES -2013-29 0 0 Adopted Yes/Aye Yes/Aye No/Nay Abstain Absent El Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ El Defeated William Beale Mover El ❑ ❑ ❑ El Tabled Vincent Bettina Voter ❑ ❑ ❑ ❑ Withdrawn Ismay Czamiecki Voter 0 ❑ ❑ ❑ Ismay Czamiecki Michael Kuzmicz Seconder 0 ❑ ❑El Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-30 Resolution Re -Appointing Member to the Town of Wappinger Zoning Board of Appeals WHEREAS, the appointment of Thomas Della Corte to the Town of Wappinger Zoning Board of Appeals expired on December 31, 2012; and WHEREAS, the Town Board of the Town of Wappinger wishes to reappoint Thomas Della Corte to the Zoning Board of Appeals for a five (5) year term, which term will expire on December 31, 2017. NOW, THEREFORE, BE IT RESOLVED, that Thomas Della Corte is hereby reappointed as a Member of the Town of Wappinger Zoning Board of Appeals for a five (5) year term commencing January 1, 2013, with the appointment terminating on December 31, 2017. The foregoing was put to a vote which resulted as follows: ,*'Vote Record --Resolution RES -2013-30 0 Yes/Aye No/Nay Abstain Absent Adopted Barbara Gutzler Voter 0 El ❑ El Adopted as Amended William Beale Mover 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czamiecki Seconder 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Town of Wappinger Page 21 Printed 1/1612013 Reorganization Meeting Minutes January 7, 2013 RESOLUTION: 2013-31 Resolution Appointing Town Historian of the Town of Wappinger BE IT RESOLVED, that Brenda Von Burg is appointed as Town Historian of the Town of Wappinger for calendar year 2013 and that said Brenda Von Burg shall receive no salary for said appointment. BE IT FURTHER RESOLVED, that Joey Cavaccini is appointed as Junior Town Historian of the Town of Wappinger for calendar year 2013 and that said Joey Cavaccini shall receive no salary for said appointment. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution ICES -2013-31 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ 0 Adopted as Amended William Beale Mover 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled Ismay Czamiecki Voter . 0 ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Seconder __ 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-32 Resolution Appointing Certified Public Accountants to Provide Various Accounting Services and to Audit the Accounts and Reports of the Town Supervisor, Town Clerk and Town Justices BE IT RESOLVED, that Sedore Hudson Valley CPAs, Certified Public Accountants, are hereby retained for the purposes of furnishing such accounting assistance and consultations as may be needed by the Town Supervisor, Town Accountant and Town Bookkeeping staff, as such services may be required from time to time during calendar year 2013; and BE IT FURTHER RESOLVED, that Sedore Hudson Valley CPAs, Certified Public Accountants, be and they are hereby retained to audit the accounts, books, records and reports of the Town Supervisor, Town Clerk and Town Justices for calendar year 2012; and BE IT FURTHER RESOLVED, that Sedore Hudson Valley CPAs, Certified Public Accountants, shall be paid in accordance with their fee schedule set forth in their Engagement Letter addressed to the Town Board dated December 20, 2011. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-32 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Voter 0 ❑ ❑ ❑ 0 Tabled Vincent Bettina Mover 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Seconder 0 ❑ ❑ ❑ Next: Dec 21, 202012:00 AM Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared tabled. RESOLUTION: 2013-33 Resolution Appointing Confidential Personal Secretary to the Town Supervisor WHEREAS, the Town Supervisor is authorized to appoint a Confidential Personal Secretary; and WHEREAS, Supervisor Barbara A. Gutzler has elected to appoint Inez Maldonado as her Confidential Personal Secretary. Town of Wappinger Page 22 Printed 111612013 Reorganization Meeting Minutes January 7, 2013 NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment by Barbara A. Gutzler, Supervisor of Inez Maldonado as the Confidential Personal Secretary to the Supervisor. 3. The Town Board hereby establishes the salary of the Confidential Personal Secretary to the Supervisor at $33,000.00 annually to be paid in 52 weekly installments retroactive to commencing on January 4, 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record- Resolution RES -2013-33 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ 0 " ❑ Defeated William Beale Seconder 0 ❑ ❑ 0 ❑ Tabled Vincent Bettina Voter 0 0 ❑ 0 ❑ Withdrawn Ismay Czamiecki Mover 0 0 ❑ 0 Michael Kuzmicz Voter 0 ❑ ❑ 0... Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-34 Resolution Appointing Deputy Town Clerk to the Town of Wappinger WHEREAS, the Town Clerk is authorized to appoint a Deputy Town Clerk; and WHEREAS, Christine Fulton, Town Clerk of the Town of Wappinger, has elected to appoint Jessica Fulton as her Deputy Town Clerk. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment of Jessica Fulton as Deputy Town Clerk by Christine Fulton, Town Clerk of the Town of Wappinger. 3. The Town Board hereby establishes the salary of the Deputy Town Clerk at $27,252.00 annually effective January 1, 2013 to be paid in 52 weekly installments retroactive to and commencing on January 4, 2013, and in accordance with the Union Contract with the International Brotherhood of Teamsters, Local 445 with an effective date of January 1, 2011 to December 31, 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-34 0 Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Defeated William Beale Mover 0 ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Voter 0 ❑ ❑ ❑ Michael Kuzmicz Seconder 0 ❑ ❑ 0 Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-35 Resolution Acknowledging Appointment of Deputy Supervisor to the Town of Wappinger WHEREAS, the Town Supervisor is authorized to appoint a Deputy Town Supervisor; and WHEREAS, Barbara A. Gutzler, Supervisor of the Town of Wappinger, has elected to appoint Vincent F. Bettina as her Deputy Town Supervisor. Town of Wappinger Page 23 Printed 1/1612013 Reorganization Meeting Minutes January 7, 2013 NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board acknowledges the appointment of Vincent F. Bettina as Deputy Town Supervisor by Barbara A. Gutzler, Supervisor of the Town of Wappinger effective January 1, 2013 through December 31, 2013. 3. The Town Board hereby confirms the salary of the Deputy Town Supervisor at $1,000.00 annually to be paid in 52 weekly installments retroactive to and commencing on January 4, 2013. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES -2013-35 Yes/Aye No/Nay Abstain Absent ❑ Adopted Barbara Gutzler ❑ ❑ ❑ ❑ ❑ Adopted as Amended William Beale 13 ❑ ❑ ❑ ❑ Defeated Vincent Bettina ❑ ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki ❑ _ ❑ _ ❑ ❑ 0 Withdrawn Michael Kuzmicz ❑ ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-36 Resolution Appointing Dog Control Officer for the Town of Wappinger BE IT RESOLVED, that Jerald Owen is hereby appointed as Dog Control Officer for the Town of Wappinger for calendar year 2013. BE IT FURTHER RESOLVED, that said Jerald Owen shall receive salary as set forth in the duly adopted Budget for the Town of Wappinger for calendar year 2013 and that said salary shall be payable in 52 weekly installments retroactive to and commencing on January 4, 2013, and in accordance with the Union Contract with the International Brotherhood of Teamsters, Local 445 with an effective date of January 1, 2011 to December 31, 2013. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2013-36 Yes/Aye No/Nay. . Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Bealo Seconder 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn Ismay Czamiecki Mover 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. RESOLUTION: 2013-37 Resolution Appointing Liaison to the Town of Wappinger Recreation Committee BE IT RESOLVED, that Michael Kuzmicz is hereby appointed as the Town Board Liaison to the Town of Wappinger Recreation Committee for calendar year 2013. Town of Wappinger Page 24 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 A. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES=2013-37 ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: William Beale, Councilman 0 Adopted Gutzler, Beale, Bettina, Czarniecki, Kuzmicz _ Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Barbara Gutzler Voter p ❑ ❑ ❑ Defeated William Beale Mover 0 ❑ ❑ 0 ❑ Tabled Vincent Bettina Voter p ❑ ❑ ❑ Withdrawn Ismay Czarnecki Seconder a ❑ ❑ Michael Kuzmicz Voter p 17.. ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. Special Consideration A. Graham Foster Highway Superintendent Graham Foster reported to the board that he would be appointing George Silvestry as Deputy Highway Superintendent. Motion To: appoint Deputy Highway Superintendent RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Highway Superintendent Graham Foster explained that the furnaces at Carnwath are not in very good shape. He has given an estimate to the supervisor of $2,585.00 to get the work that is needed done. He stated that he is keeping the heat at 50 degrees but by doing that the heat is not getting to the third floor. He added that in a one week period they went through 500 gallons of fuel even though the temperature was kept to 50 degrees The tank needs to be filled every ten days and because there wasn't access to the fill tank they had to put stairs there so the fuel could be delivered. Supervisor Gutzler read the proposal from Bottini Fuel, of work that will need to be done. Engineer to the Town, Bob Gray explained that the work proposed will get the second boiler and the second pump on line. Councilman Beale questioned the reason for the heat on the third floor. Graham Foster stated the heat was needed to keep the sprinkler system from freezing. Town Clerk, Christine Fulton stated that all the Towns archived documents are stored there and that there are regulations that must be abided by, set forth by New York State Archives. The document need to be kept at a required temperature. Councilman Beale questioned if the fire alarm was connected. Superintendent Foster stated that Carnwath, as well as other areas, are not connected. Councilwoman Czarniecki questioned if the town records could be placed in a heated storage facility. Town Clerk, Christine Fulton, stated that in the past former Town Clerk, Chris Masterson, was diligent in trying to find a building to use. He and Engineer to the Town, Bob Gray explored the possibility of building a building out in the back of Town Hall but that there wasn't any money available. She added that New York State has grants available to furnish and heat the inside of a building, that could be sought but not to build the building. Supervisor Gutzler stated that it was something that needed to be looked into. Councilman Beale stated that he would like the sprinkler at Carnwath to be looked at and gotten back on line. Supervisor Gutzler asked the town board to authorize the proposal from Bottini. Motion To: approve the expense to get the boiler fixed at Carnwath RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz B. Councilman Czarnecki Councilwoman Czarniecki stated that after having Bob Gray and Graham Foster look at the intersection on Carroll Dr they determined that there are two stop signs needed. She asked the Town of Wappinger Page 25 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 attorney to write up a Local Law for the stop signs. Discussion continued. Councilwoman Czarniecki then added that there was a home owner that has limbs that are blocking the line of sight. Graham Foster stated that they tried to contact the home owner and they are not responding. Councilman Bettina suggested a letter be sent to the home owner to notify them. Discussion continued. C. Town Clerk The Town Clerk, Christine Fulton, asked the board to make a decision on the recycle center sticker that a resident requested. She explained the situation, where one resident uses the neighbor's vehicle and would like the second sticker for the neighbor's car since he never uses tam his own car to go to the recycle center. The board decided that the resident would need to purchase one sticker for him and the neighbor would have to purchase their own stick as well. XII. New Business There was none. XIII. Executive session Motion To: go into executive session RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Motion To: come out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Motion To: add resolution 2013-50 to the agenda RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Vincent Bettina, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz RESOLUTION: 2013-50 Resolution Authorizing Payment for Acquisition of Easement in Connection with Construction of Water Main by United Wappinger Water District WHEREAS, the Town of Wappinger, by and on behalf of the United Wappinger Water District (UWWD), has entered into an Inter -Governmental Agreement (IGA) with the New York City Department of Environmental Protection (DEP) dated September 25, 2012 for the construction of a 12 inch water main from a point of connection with the UWWD water system on Old Hopewell Road and Route 9 to the DEP site located in the Hamlet of Chelsea, Town of Wappinger; and WHEREAS, the Town Board has formally authorized the extension of the UWWD to the DEP site located in the Hamlet of Chelsea, Town of Wappinger; and WHEREAS, the Engineer to the Town, Morris Associates Engineering Consultants, PLLC (Morris Associates), has designed the route of the pipe to the DEP site which route requires the acquisition of several easements; and WHEREAS, the Town Board has previously authorized the Town Supervisor, Barbara A. Gutzler, the Engineer to the Town, Morris Associates, and the Attorney to the Town, Albert P. Roberts, to acquire all required and necessary easements; and WHEREAS, terms have been negotiated for the acquisition of an easement from Ching Fai Cheung (Cheung); and WHEREAS, Cheung has requested payment for the Grant of Easement, as required by New York State Eminent Domain Law; and Town of Wappinger Page 26 Printed 1/16/2013 Reorganization Meeting Minutes January 7, 2013 WHEREAS, the requested payment from Cheung is consistent with the general preliminary indication of the value of the easement as determined by McGrath & Company, Inc.; and WHEREAS, Cheung has executed the Grant of Easement, a copy of which is attached as Exhibit "1" and delivered same to the Attorney to the Town, Albert P. Roberts, to be held in escrow pending their receipt of the consideration payment to them. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes payment in the sum of Eleven Thousand Dollars ($11,000.00) to Cheung, together with other design considerations as requested by Cheung as set forth in the Grant of Easement document attached hereto and made a part hereof, marked and designated as Exhibit "1". The foregoing was put to a vote which resulted as follows: ✓ Vote Record' - Resolution R)E3-2013-50 ; Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter a ❑ ❑ ❑ ❑ Adopted as Amended William Beale Mover 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Seconder 0 ❑ ❑ ❑ ❑ Tabled ❑ Ismay Czamiecki Voter 0 ❑ ❑ ❑ Withdrawn Michael Kuzmicz Voter a ❑ ❑ ❑ Dated: Wappingers Falls, New York January 07, 2013 The Resolution is hereby duly declared adopted. XIV. Adjournment RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz The meeting adjourned at 8:53PM Christine Fulton Town Clerk Town of Wappinger Page 27 Printed 111612013