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2006-02-08 P / L2': ~ " J1gt2lJda. Feb REClrnA TIO~I COM':M-ITTEE MINUTES PEmliJAlt~l8, 2066y NEXT MEETING: MARCH 8, 2006 The regular meeting of the Town of Wappinger Recreation Comm. was held on Wednesday, February 8th, 2006 at Schlathaus Park, 126 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 8: 1 0 PM by Acting Chairman Jim Chappas with the following persons present: Skip Rottkamp, Recreation Director, and Commission members, Ellen Korz and Gary Trudell. Minutes for January's Meeting were handed out and will be approved and/or corrected at the March meeting. INCOMING CORRESPONDENCE: 1. Letter from Crop Production Services asking for a Tax Exempt Certificate to be used against any future purchases. (Sent to them 1/18/06) 2. We received a field usage request from Jack O'Toole of the Hudson Valley Express Softball re~uesting the use of Robinson Lane fields for May 20 & 21 as well as July 8th & 9 . This application has been given to Nick Bisaccia and will be acted on AFTER the Little League and WCSD schedules have been made up. 3. Recreation received an e-mail from Johnny Miller regarding the "Great Hudson River Paddle 2006". They will be arriving in Wappinger on July 18th. A copy has been given to Joe Ennesser. 4. Field usage request has been received from the WCSD for Wappingers J.H.S. and Van Wyck M.S. This application has been given to Nick Bisaccia and will be considered after the Little League Schedule has been made up. Their .Certificate of Insurance has been received and is on file. 5. A letter was received from Perkins d/b/a Mt. Ellis, our paper product supplier, indicating that because of increased fuel prices a modest surcharge will be added to each order placed. This amounts to a 1 cent _charge for each 10 cents gas goes over the base price of$1.50. 6. A letter was received from June Ellen Notaro of the Youth Bureau. It included a Municipal Monitoring Report. Camp site visits take place during July & August. The form simply indicates what they will be looking for so that we may be prepared. (Copy to Mr. Rottkamp) 7. Memo from Supervisor Ruggiero asking that any computer problems be referred to Gina and not to North East Computer directly. 8. Mr. Donald Stein visited the Recreation Office and asked if a Porta John can be ordered under our contract for his June Amateur Radio Club meeting at Carnwath. Mr. Holt had suggested to him that the price would be lower and the club could reimburse us. 1 Recreation Commission Meeting Feb. 8,2006 9. The Recreation office received a call from Patrick Bova of the RCK Student Council asking if Schlathaus Park could be used for a school Carnival on Saturday, May 13th from 1 :00 to 6:00 PM They would only have booths, NO RIDES. Commission members stated that we use the school's property a lot and it would only be fair to allow them to use ours as long as they supply security, clean-up and a Certificate of Insurance. 10. An application for employment has been received from Susan D. Rossbach. Position requested: Maintenance. A memo was received from Supervis Ruggiero stating that the own will no ger be able to reimburse employees d retirees for the differen in co-pay on coverage. 12. A lette as received from Jim McGovern 0 op Warner to the Town oard requesting e use of Town Hall for their sign- s on Saturdays 4/29, 5/ 6/1 0 from 9 to 3 PM. 13 FYI - On file in e Recreation office we have the tek job descriptions for e following positions. Recreation Asst., Maintenance chanic, Senior Citizen Director and Recreatio Director. 14. Received notice from C . Masterson that large meeting r 10/25. Need someone to clo OUT ING CORRESPONDENCE 1. hank You letters went out to the ollowing for their part in the augural remonyon 1/1/06: Meadowbroo Farms/Danny Diesing, A.C. oore, Sunny G ens, Rosemary's Flower Shop Super Stop & Shop. 2. Th you letter from Nancy Cito to D vid Petrovits for a donation 0 raft supph s made in memory of his mother. 3. Letter t Platt's Locksmith allowing Bob made up. 4. A letter fr wheelchairs 0 the Senior Center. 5. A letter from ancy Cito to Msgr. O'Connor in gards to an evaluation of Msgr. Martin s onsored by the dioceses. Msgr. in's review is due and Nancy sent a lett r stating how well received the M r. is when he visits and entertains at the S ior Center. 6. Memo to Superviso uggiero & TB from Pop Warner equesting use of Town Hall for sign-ups. 7. A letter to RCK stating at Steven Soltish, a Senior at R etcham HS completed 10 hours of C unity Service with our Mainte ance Dept. 8. Memo to Supervisor RUggl ro & TB requesting use of Town all for our Summer Programs sign-ups Fri. May 5th, Sat. May 6th, Fri. e 2nd, Sat. June 3rd & Fri. June 23rd. . 2 ; 11. A memo was received from Supervisor Ruggiero stating that the Town will no longer be able to reimburse employees and retirees for the difference in co-pay. 12. A letter was received from Jim McGovern of Pop Warner to the Town Board requesting the use of Town Hall for their sign-ups on 4/29,5/20, and 6/10. 13 FYI - On file in the Recreation office we have the Amtek job descriptions for the following positions: Recreation Asst., Maintenance Mechanic, Senior Citizen Director and Recreation Director. 14. Received notice from Chris Masterson that large meeting room will be used on 10/25. Need someone to close. OUTGOING CORRESPONDENCE 1. Thank You letters went out to the following for their part in the Inaugural Ceremony on 1/1/06: Meadowbrook Fanns/Danny Diesing, A.C. Moore, Sunny Gardens, Rosemary's Flower Shop and Super Stop & Shop. 2. Thank you letter from Nancy Cito to David Petrovits for a donation of craft supplies made in memory of his mother. 3. Letter to Platt's Locksmith allowing Bob Sheridan to have a Town Hall Key made up. 4. A letter from Nancy Cito to Joan Stack thanking her for the donation of2 wheelchairs. 5. A letter from Nancy Cito to Msgr. O'Connor in regards to an evaluation of Msgr. Martin sponsored by the dioceses. 6. Memo to Supervisor Ruggiero & TB from Pop Warner requesting use of Town Hall for sign-ups. 7. A letter to RCK stating that Steven Soltish completed 10 hours of Community Service with our Maintenance Dept. 8. Memo to Supervisor Ruggiero & TB requesting use of Town Hall for our Summer Programs. ~~. 9. Memo to Supervisor Ruggiero & TB stating that Jim Chappas will take over as acting chairman of Recreation in Ralph's absence. REPORTS: N.C. S.R. lC. J.E. E.K. G.T. R.J.H OLD BUSINESS: Discuss Charles Straley application to commission. NEW BUSINESS: Changes in Bus Trips Sign-ups for Summer Playground Programs. Easter - Skip to notify RCK about baked goods Nancy to contact A.C. Moore Eileen to order candy. MEETING ADJOURNED NEXT MEETING: March 8, 2006 Refreshments: Nancy Cito PIL~ RECREATION COMMITTEE MINUTES FEBRUARY 8, 2006 NEXT MEETING: MARCH 8, 2006 The regular meeting of the Town of Wappinger Recreation Comm. was held on Wednesday, February 8th, 2006 at Schlathaus Park, 126 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 8:10 PM by Acting Chairman Jim Chappas with the following persons present: Skip Rottkamp, Recreation Director, and Commission members, Ellen Korz and Gary Trudell. Minutes for January's Meeting were handed out and will be approved and/or corrected at the March meeting. INCOMING CORRESPONDENCE: 1. Letter from Crop Production Services asking for a Tax Exempt Certificate to be used against any future purchases. (Sent to them 1/18/06) 2. We received a field usage request from Jack O'Toole of the Hudson Valley Express Softball re~uesting the use of Robinson Lane fields for May 20 & 21 as well as July 8th & 9 . This application has been given to Nick Bisaccia and will be acted on AFTER the Little League and WCSD schedules have been made up. 3. Recreation received an e-mail from Johnny Miller regarding the "Great Hudson River Paddle 2006". They will be arriving in Wappinger on July 18th. A copy has been given to Joe Ennesser. 4. Field usage request has been received from the WCSD for Wappingers J.H.S. and Van Wyck M.S. This application has been given to Nick Bisaccia and will be considered after the Little League Schedule has been made up. Their Certificate of Insurance has been received and is on file. 5. A letter was received from Perkins d/b/a Mt. Ellis, our paper product supplier, indicating that because of increased fuel prices a modest surcharge will be added to each order placed. This amounts to a 1 cent charge for each 10 cents gas goes over the base price of$1.50. 6. A letter was received from June Ellen Notaro of the Youth Bureau. It included a Municipal Monitoring Report. Camp site visits take place during July & August. The form simply indicates what they will be looking for so that we may be prepared. (Copy to Mr. Rottkamp) 7. Memo from Supervisor Ruggiero asking that any computer problems be referred to Gina and not to North East Computer directly. 8. Mr. Donald Stein visited the Recreation Office and asked if a Porta John can be ordered under our contract for his June Amateur Radio Club meeting at Carnwath. Mr. Holt had suggested to him that the price would be lower and the club could reimburse us. 1 Recreation Commission Meeting Feb. 8,2006 9. The Recreation office received a call from Patrick Bova of the RCK Student Council asking if Schlathaus Park could be used for a school Carnival on Saturday, May 13th from 1 :00 to 6:00 PM They would only have booths, NO RIDES. Commission members stated that we use the school's property a lot and it would only be fair to allow them to use ours as long as they supply security, clean-up and a Certificate of Insurance. 10. An application for employment has been received from Susan D. Rossbach. Position requested: Maintenance. 11. A memo was received from Supervisor Ruggiero stating that the Town will no longer be able to reimburse employees and retirees for the difference in co-pay on MVP coverage. 12. A letter was received from Jim McGovern of Pop Warner to the Town Board requesting the use of Town Hall for their sign-ups on Saturdays 4/29,5/20, and 6/10 from 9 AM to 3 PM. 13 FYI - On file in the Recreation office we have the Amtek job descriptions for the following positions: Recreation Asst., Maintenance Mechanic, Senior Citizen Director and Recreation Director. 14. Received notice from Chris Masterson that large meeting room will be used on 10/25. Need someone to close. OUTGOING CORRESPONDENCE 1. Thank You letters went out to the following for their part in the Inaugural Ceremony on 1/1/06: Meadowbrook Farms/Danny Diesing, A.C. Moore, Sunny Gardens, Rosemary's Flower Shop and Super Stop & Shop. 2. Thank you letter from Nancy Cito to David Petrovits for a donation of craft supplies made in memory of his mother. 3. Letter to Platt's Locksmith allowing Bob Sheridan to have a Town Hall Key made up. 4. A letter from Nancy Cito to Joan Stack thanking her for the donation of2 wheelchairs to the Senior Center. 5. A letter from Nancy Cito to Msgr. O'Connor in regards to an evaluation of Msgr. Martin sponsored by the dioceses. Msgr. Martin's review is due and Nancy sent a letter stating how well received the Msgr. is when he visits and entertains at the Senior Center. 6. Memo to Supervisor Ruggiero & TB from Pop Warner requesting use of Town Hall for sign-ups. 7. A letter to RCK stating that Steven Soltish, a Senior at RC Ketcham HS completed 10 hours of Community Service with our Maintenance Dept. 8. Memo to Supervisor Ruggiero & TB requesting use of Town Hall for our Summer Programs sign-ups on Fri. May 5th, Sat. May 6th, Fri. June 2nd, Sat. June 3rd & Fri. June 23rd. 2 Recreation Commission meeting Feb. 8,2006 9. Memo to Supervisor Ruggiero & TB stating that Jim Chappas will take over as acting chairman of Recreation while Ralph is on vacation. SENIOR DIRECTOR'S REPORT Mrs. Cito could not attend. Please see attached written report. RECREATION DIRECTOR'S REPORT Mr. Rottkamp states that the planning meeting for Camp Registration, held on January 20th was very successful. Five registration dates have been planned for this year: Friday nights May 5, June 2 from 7 - 9pm and June 23 from 7 - 8pm. Saturday dates will be May 6 and June 3 from 9:30 - llam. At that meeting the procedure for registration was discussed at length and agreed upon by all. Commission members were asked to volunteer for these registration dates. Mr. Rottkamp also spoke of the meeting held on January 24th with Doug Haan, the Town Safety Officer. This meeting was also attended by Mr. Holt and the men of the Recreation Maintenance Dept. Per Mr. Haan, Mr. Rottkamp is going to have checklists made up for each Commission member so that when they check their assigned camps they will know how to look for any problems that may exist. Camp directors will also be given the same checklists to use every day during camp season. Mr. Haan will inspect our four (4) playgrounds four (4) times a year and the maintenance men will then follow up with any repairs necessary for safety. Schedules for these inspections have been given to Bob Sheridan, our Maintenance supervisor. Mr. Haan has been given permission by Ralph Holt to also inspect Robinson Lane and Fleetwood. Mr. Haan also stated that new safety requirements have been issued for all bleachers in NYS. Mr. Rottkamp did not go into specifics except to say that the openings between steps are too large and changes must be made to make them safer. Mr. Rottkamp continued by saying that he asked Supervisor Ruggiero ifhe should continue to make plans for a 13 to 15-year-old camp to be held at Carnwath. The answer was YES. The one week programs would include the following: Rebecca Nagel Theater Arts Kathi DeLisa Fine Arts & Painting Donald Stein Amateur Radio Club Charlie Barola Cuisine & Cooking These programs will be self-sustaining with no cost to the Town. (These programs are still in the planning stages.) 3 Recreation Commission Meeting Feb. 8,2006 Mr. Rottkamp put together a "Waiver Statement" for Town residents who could not afford our Recreation Programs. (Please see attached) Mr. Rottkamp was thanked by a Muslim man from the church across from Schlathaus Park for the sign for area residents commemorating "al Adah". Update on the 2006-2007 Recreation Guide. February 9th Dick Wambach will bring in our first proof cOEY for us to read over and correct. The guides should be in no later than March 15 . Mr. Rottkamp proceeded to discuss budget changes that are going to affect the Recreation Department. . Golf program cancelled or self-sustaining · Town and Senior Bus Trips - Cost of bus previously paid for by the Town will now be passed along to the public as part of their trip cost. (Average cost raise per trip is $15 to $20) (See attached lists) · Freeze all Directors/Counselors/Lifeguards salaries for 2006. · Playground Registration fee going up from $60 to $100 per child. . Freeze all instructors and assistants salaries. Mr. Rottkamp has expressed some concern about the above situations and expresses a desire to look into it in more depth when Ralph returns from vacation. A discussion ensued about how we could make the Golf Program self-sustaining. Mr. Rottkamp said that he would do his best to work something out with Peter Shea, our Golf Pro. Mr. Rottkamp has also expressed a concern about all of the above change, and how this will effect our Recreation Guide and it's getting out in time with the proper information. Mr. Rottkamp was hoping to put the history of Drexel-Schlathaus Park in the Rec. Guide but was unable to find a knowledgeable source. Mr. Rottkamp would like to include Stonykill in our summer program. He is trying to plan a day for the campers there or have speakers come to the various camps. Mrs. Manning, the Recreation Secretary, handed out the new bus trip schedules which started a discussion on how the new prices were determined. A meeting was held on Friday, February 3rd attended by Nancy Cito, Senior Director, Marge Short, owner of Aristocrat Tours, Peggy Roe and Eileen Manning. Mrs. Manning 4 Recreation Commission Meeting Feb. 8,2006 explained the criteria that was used to determine the new bus trip prices. Based on thirty-nine (39) tickets sold + one (1) escort the price of the bus was divided by 39 and that price was added to the price of the trip destination. The escort's portion was also divided by 39 and that too was added to come up with the final cost of the trip. If this minimum number was not met (or close to it) the trip would be cancelled and the money would be refunded. Mrs. Korz stated that, due to all the changes taking place, she would like to invite Supervisor Ruggiero to a Recreation Commission meeting in the near future to discuss these and other changes that may not as yet been discussed. The commission agreed that a meeting set at a mutually convenient time would also be acceptable. JIM CHAPPAS'S REPORT Mr. Chappas has nothing new to report at this time. GARY TRUDELL'S REPORT Mr. Trudell has nothing new to report at this time. ELLEN KORZ'S REPORT Mrs. Korz made reference to a previous discussion about inviting Sandra Goldberg to one of our Recreation meetings. She hoped to have her talk to us about an article in a Recreation magazine which told of a partnership in Westchester County for funding programs. Upon looking into it, Mrs. Korz found that it was more of a property development partnership than the set-up of new recreation programs. Mr. Chappas points out that something like the acquisition of the property adjoining Robinson Lane Park may fall into this category. It was agreed that the information would be held for a future time. Mrs. Korz also had some thoughts on the application of Charles Straley and his wish to become a Commission member. Her thought was that a younger person with children in our youth programs would give the commission a more varied viewpoint. Mrs. Manning was asked to see if there were any commission applications handed in previously. Mrs. Korz, additionally suggested, putting out some information at our playground sign-ups encouraging applications from parents. It was agreed that a table would be put out with an appropriate poster and applications. 5 NEW BUSINESS included discussion and planning for our Annual Easter Egg Hunt to be held on April 8th at lOAM at Carnwath. · Mr. Rottkamp would call RCK Gourmet Club about cookies. · Mrs. Cito will contact AC Moore to ask them to set up a "Make 'n' Take" table and have a face painter there. · Mrs. Manning will order the Jelly Beans and additionally supply baskets and prizes for raffle. A final idea was brought up by Mrs. Korz. She is taking dance classes and thought that might be a good idea for our 13 to IS-year-old program for summer. Mr. Rottkamp said he would be happy to investigate this possibility. The meeting was adjourned on a motion by Ellen Korz and seconded by Gary Trudell. Eileen Manning Recreation Secretary