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2008-0912008-91 1%w Resolution to Reimburse the Former Recreation Director for Expenses At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on March 10th, 2008. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina (arrived at 9:14 PM) Maureen McCarthy Joseph P. Paoloni The following Resolution was introduced by Councilwoman McCarthy and seconded by Councilman Bettina. WHEREAS, Skip Rottkamp served as the Town of Wappinger Recreation Director to August 31 St, 2007; and WHEREAS, Skip Rottkamp served on an "as needed basis" employee through ✓ November 2007; and WHEREAS, Skip Rottkamp incurred expenses for the period of June 201h - August 31St, 2008 for fishing supplies, photography supplies, First Aid boxes, picnic foods for camps, and mileage for the total amount of $641.10; and WHEREAS, documented vouchers have been submitted for all expenses as executed by the claimant, a Recreation Department representative and the former Comptroller; and WHEREAS, the former Comptroller withheld payment for the expenses pending the review of a potential payroll overpayment of one (1) week BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the execution of the aforementioned vouchers by the Town Supervisor. BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby directs the Accounting Department to issue a check in accordance with the executed vouchers. d The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 3/10/2008 The Resolution is hereby duly declared adopted. Q�- 0-14k��'L HN C. MA19TERSON, TOWN CLERK CHAIRMAN ALPH HOLT - -. TOWN OF WAPPINGER RECREATION DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-0720 February 19, 2008 Dear Chris, SUPERVISOR CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI I don't know whether you have been made fully aware of the situation regarding Skip Rottkamp, our former Director of Recreation. Mr. Rottkamp left the Town's employ as of 8/31/07. Over the course of his last few months in our employ he spent money on items necessary to do his job as well as putting in. for the mileage that he was entitled to for that period of time. The total of these bills came to $641.10. Also submitted by him, in November, was a payroll sheet for the 19 '/z hours that he worked to helped Scott Cheney get up to speed in his new position. Neither the reimbursement check for $641.10 or the payroll check for the 19 '/2 hours worked has been sent to Mr. Rottkamp. According to the attached letter from the former Comptroller, there is no reason to hold back the check for the $641.10. Will you please release that check and mail it to Mr. Rottkamp as soon as possible? It is being held in Charles' office awaiting your approval to release it. The original assessment of the salary due to Mr. Rottkamp seems accurate and should also be released as soon as possible. Thank you for your attention to this situation. Please notify Eileen of your decision so that she may inform Mr. Rottkamp of your decision. Ralph J. Holt, Chairman Recreation RJH:eam Enc. COMPTROLLER r. JEAN GALLUCCI TOWN OF WAPPINGER COMPTROLLER'S OFFICE 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-0060 FAX: (845) 297-7214 Mr. Cyril J. Rottkamp 57 DeGarmo Hills Road Wappingers Falls, New York 12590 January 7, 2008 Dear Mr. Rottkamp, SUPERVISOR CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI Reference is made to your voucher for hours worked in the month of November. My review of your file reveals that you terminated your employment with the Town of Wappinger effective 8/31/07. For reasons not clear, you were paid for an additional week through 9/7/07, in the amount of $288.24. It is my understanding that you were never notified of this overpayment. This overpayment will have to be credited against the additional hours that you worked. have calculated your hourly wage based on your salary as $16.96 and then multiplied the rate by the number of hours you worked. 19.5 hours x $16.96 = $330.72 $330.72 - 288.24 overpayment $42.48 net payment Please confirm the above calculations and I will make arrangements to have the claim paid. With regard to the matter of the $641.10 due to you on voucher for miscellaneous expenditures incurred while performing your duties during the year 2007, these items will be processed and will not be delayed by this existing situation. Sincerely, Z' , ��/ jean Gallucci Comptroller